Office Administrator

  • Negotiable
  • Reading, Berkshire
  • Permanent
Job Purpose

To be responsible

  • To support the Sales Support Team Lead to enable the successful delivery of the after placement process to Clients, Candidates & internal stakeholders
  • To create a positive work environment through effective Office & Facilities Management
  • To provide Sales Support and administration services to the business


  • To adhere to a strict code of confidentiality in respect of any information relating to Roc Search
  • There is an expectation that you will undertake adhoc work on an exceptional basis or provide relevant cover for other team tasks

Sales Support Duties:

Work in partnership with the Sales Support Team Lead to provide efficient after placement support;

  • Creation & issuing of Candidate & Client Contracts

- Standard Contracts
- Extensions
- Public Sector Contracts
- SOW Contracts

  • Onboarding Candidates - capturing of all documentation required for assignments

- Right to work / ID verification
- Certificate of Incorporation
- Proof of address
- National Insurance Number
- Bank Details
- Insurance
- VAT Certificate
- Public Sector compliance documentation as required

  • Queries Management - deal with queries & issues raised via customers, (candidates & clients) and internal stakeholders. Including queries raised via sales support inbox, phone, general email, face to face etc

HR Administration Duties

  • Maintenance of PeopleHR system to effectively manage the administration for new starters absence, holiday, sickness, leavers etc

  • Support with the administration and preparation of paperwork required to generate offer letters and contracts for Sales Employees

  • Support with the generation of HR reports as required in relation to absence, holiday, churn, retention etc

Office Management:

  • Ensure the office is kept and maintained to a high standard
  • Liaise with the cleaning company & suppliers to ensure the office is maintained to the required standards on an ongoing basis
  • Ensure all break out areas including the kitchen are kept clean & tidy on a day to day basis
  • Work in partnership with the Sales Support Team Lead to ensure Company incentives, events etc are visible via promotion/marketing material within the office
  • Organise company events within offices or externally as required e.g.Annual Sales meeting, lunch club etc
  • Photocopier management including the replenishment of paper & toner as required
  • Ordering of all office supplies including stationery, groceries etc
  • Meeting room management including ensuring all equipment is in good repair & the meeting rooms are kept clean & tidy
  • Greet visitors, front of house as required
  • Liaise with external suppliers to arrange for necessary repairs required within the office, to equipment etc

General Administration

  • Incoming post management
  • Record management & archiving
  • Supporting other departments with administrative tasks as required e.g.New Starter Packs, Marketing content etc

Rogina Shrestha Associate Talent Acquisition Consultant

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